ADMINISTRATIVE SUPPORT ASSISTANT II UT Soil, Plant, & Pest Center (Nashville, TN) Pay Grade 33
The UT Soil, Plant, & Pest Center Administrative Support Assistant II is directly responsible to the Laboratory Director.
Duties include: *Perform administrative assistant duties for staff and clientele that meet the needs of all eligible clientele regardless of race, color, national origin, age, sex, disability, region, or veteran status. *Maintain proficient and efficient use of computer programs: Microsoft Office (Word, Excel, Outlook, and PowerPoint), SharePoint, Quicken, IRIS, SUPER, online receipting, online laboratory information management software, Windows Explorer, and Chrome. *Serve as the initial contact person for clientele through email, phone calls, and walk-ins. Direct clientele to appropriate people or resources. *Enter sample information into online laboratory information management software and Excel. Ensure samples are reported and mailed. * Maintain lab records of lab sheets, results, and submission sheets. *Maintain financial records, create receipts, make bank deposits, and drive deposits to the bank. *Perform bookkeeping duties in the collection and management of user fees. *Follow up with clients whose information, payment, or sample is incomplete. Communicate status of samples with other Center staff. *Prepare letters and other related documents. Proofread completed documents, make corrections and format with proper branding logos. *Order, manage & inventory office supplies, and supporting materials for the center. *Maintain all office files related to the center. *Keep a neat, and organized sample receiving room. *Maintain website, lab and office calendar. *Prepare monthly mileage reports and process travel and expense reports for staff members. *Have a working knowledge of Extension procedures and stay updated on all Extension Policy and Procedures and other resources. *Assume other duties as assigned.
Internal Number: 186927
About Institute of Agriculture
The Institute’s four major units are the College of Agricultural Sciences and Natural Resources, the College of Veterinary Medicine, UT AgResearch and UT Extension. The Institute contributes to improving the quality of lives and enhancing the agricultural, economic, environmental and social well-being of Tennessee. Our clientele include students, families, farmers, 4-Hers, agribusiness and the general public.
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